1. Name and Seat
- The association bears the name International Research Society for
Children's Literature and has its seat in Germany. It is duly registered under
paragraph 26 of the Civil Code of Germany.
- 2.1. The purpose of the Society is to further research into children's and
young people's literature, reading and related fields. Thus the primary aim of
the Society is that professional information be exchanged, theoretical questions
discussed, research initiated and, if pos-sible, coordinated.
- 2.2. The Society strives to work in cooperation with specialists, institutions
and organisations whose activities are related to the aims of the Society.
3. Establishment of the Membership
- 3.1. Membership of the Society is open to individuals engaged in research
into children's and young people's literature.
- 3.2. Institutional membership is open to libraries, journals, children's book
collections, and other institutions whose activities are related to the aims of
the Society. Institutional membership does not carry with it the right to vote
in General Membership Meetings, nor does it provide access to Board membership.
- 3.3. Affiliated membership is open to national and regional research societies
for children's literature. Affiliated membership does not carry with it the right
to vote in General Mem-bership Meetings.
- 3.4. Membership of the Society is acquired by written application and as a
result of the decision of the Executive Board.
- 3.5. If the Executive Board turns down the application for membership, the
applicant may appeal to the General Membership Meeting. The decision of the
General Membership Meeting is final.
4. Resignation of Membership
- 4.1. To resign from the Society it is sufficient to notify the Executive
Board in writing.
- 4.2. The General Membership Meeting decides about expulsion of a member from
the Society for any reason other than non-payment of dues.
- 4.3. Expulsion for non-payment of membership dues is the responsibility of
the Board. (In the case of non-payment of membership dues the Board will consider
- 5.1. Every member is obliged to pay annual dues, determined by the General
- 5.2. Members who have retired from employment or are full-time research students,
shall pay 50 percent of the individual membership dues. Normally they will be
required to pay for two years at a time.
- 5.3 Affiliated members and institutional members shall pay double the fee
for individual membership.
- 5.4. The Society's working accounts shall be kept and audited in the country
where the treas-urer resides.
- 5.5. At each General Membership Meeting the Treasurer will present a report,
showing the income, expenses and balance of the Society in the last two years.
The Treasurer will also submit an auditor's certificate, verifying that the
Treasurer's report is an accurate state-ment of the Society's accounts for the
previous two years.
- 5.6. The fiscal year of the Society is one calendar year.
- 5.7. In the event of the dissolution of the Society, existing funds will be
passed on to the Insti-tute for Children's Literature in Frankfurt where they will
be used to sponsor a research project. The project will acknowledge the Society's
contribution in any subsequent publi-cations.
6. Governing Bodies of the Society
- 6.1. The governing bodies of the Society are:
a) the Executive Board
b) the General Membership Meeting
7. Executive Board
- 7.1. The Executive Board consists of the President, the Vice-President, the
Treasurer, the Sec-retary, and two additional members. The Executive Board carries
out the decisions of the General Membership Meeting and takes the initiative in
working towards the goals of the Society.
- 7.2. The outgoing President automatically becomes a member of the new Board
for one term of two years unless he/she declines. In the latter case, the Board
will function with six members.
- 7.3. The Board may co-opt one member from the country which hosts the biennial
congress, if a member from that country is not already on the Board.
- 7.4. In the event of a member retiring from the Board, the Board may co-opt
- 7.5. With the exception of the treasurer, who may serve three (3) consecutive
terms, board members may not serve more than two (2) consecutive terms.
- 7.6. The President assumes legal and non-legal responsibility for the Society
in accordance with paragraph 26 of the Civil Code of Germany.
- 7.7. Every member may nominate candidates for the Executive Board. Candidates
must be members in good financial standing. N ominations must include a written
consent by the candidate. Candidates may nominate themselves.
- 7.8. Nominations must be received by the Executive Board one month before the
General Membership Meeting.
- 7.9. The General Membership Meeting elects the President and the other Members
of the Executive Board by simple majority. The Board Member elected with the
largest number of votes, automatically becomes Vice-President, unless he/she declines.
- 7.10. Decisions of the Executive Board are reached by simple majority vote.
If the vote is tied, the President has the decisive vote. The Executive Board
meets at least once a year. The President convenes the Executive Board in writing
at least a month before the date of the meeting. He/she must convene it if two
members of the Executive Board request it. The Executive Board constitutes a
quorum in the presence of its President, Vice-President and of two (2) other
Executive Board members. Decisions of the Executive Board can also be made by
- 7.11. The President carries out the general business of the Society. His/ her
term of office is two (2) years. He/she may be re-elected once.
8. General Membership Meeting
- 8.1 A General Membership Meeting is held every second calendar year.
- 8.2. Special membership meetings must be convened if the interests of the
Society demand it, or if 30% of the entire membership request it of the Executive
Board in writing, stating the purpose and the reason for the meeting.
- 8.3. The primary purposes of the General Membership Meeting are to:
- accept the report on the past two year period and the Treasurer's report;
- elect the Executive Board;
- discharge the members of the Executive Board;
- determine the annual membership dues;
- decide on changes in the by-laws;
- dissolve the Society, if necessary.
- 8.4. The General Membership Meeting must be convened in writing by the
Executive Board at least three (3) months before the date of the meeting, at
the same time announcing the proposed agenda. Each member has the right to
propose further items for the agenda. Pro-posals for the agenda must be received
by the Executive Board one month before the General Membership Meeting. The
Executive Board must then inform all members of the additional items on the agenda.
- 8.5. The General Membership Meeting constitutes a quorum regardless of the
number of members present if the meeting has been convened in accordance with
the by-laws. Each member present can, with written authorization, represent up
to two absent members. Written authorization from proxy voters is to be submitted
to the Chair of the General Membership Meeting prior to the commencement of voting.
- 8.6. The General Membership Meeting makes its decisions by a simple majority
of those pre-sent and absent members in accordance with 8.5.
9. Authentication of the Decisions
- The decisions made by the Executive Board and the General Membership Meeting
must be put in writing and signed by the Chairperson of the respective meeting and
the Secretary responsible for the minutes.